Ekiptesin Privacy Policy
Last updated: 16.02.2024
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Introduction
Welcome to Ekiptesin’s Privacy Policy.
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Ekiptesin (“we”, “us”, “our”) is committed to protecting your privacy and ensuring you have a positive experience on https://www.ekiptesin.com ("Website") and in using the various products and services provided by Ekiptesin ("Services"). This Privacy Policy outlines our practices regarding the collection, use, and disclosure of your information when you use our Website and Services and tells you about your privacy rights and how the law protects you.
At Ekiptesin, we understand the importance of your personal and professional information. We are dedicated to safeguarding your information and ensuring that your engagement with our Services is secure, empowering, and compliant with applicable privacy laws and regulations.
This document serves as a guide to help you understand the types of information we collect, how we use it, the measures we take to keep your information secure, and how you can exercise your privacy rights. We believe in transparency and are committed to being upfront about our privacy practices, including how we treat your personal information.
By accessing or using our Website and Services, you agree to the collection and use of information in accordance with this Privacy Policy. We encourage you to read this policy carefully and contact us at info@ekiptesin.com if you have any questions or concerns about our privacy practices.
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Ekiptesin's Role as a Service Provider
Ekiptesin provides a variety of services utilized by organizations who process personal information related to individuals involved in or considered for employment processes (such as candidates and employees) and to facilitate their talent management practices. In providing these services, Ekiptesin acts solely under the direction of our clients as a "processor" or "service provider," handling personal information according to the instructions provided by our clients who act as 'data controllers'. We expect our clients to have robust privacy policies in place, reflecting their responsibilities as data controllers under applicable privacy laws. Furthermore, Ekiptesin conducts due diligence on third-party service providers to ensure they uphold our data protection and privacy standards, providing an additional layer of security for your information.
It is important to clarify that this Privacy Policy does not extend to the internal practices of our clients. The management and processing of personal information by our clients, including any data of their candidates and employees, are governed by the privacy policies of those respective organizations.
Furthermore, Ekiptesin's Privacy Policy does not cover entities that we do not own or control, nor does it apply to individuals not directly engaged by Ekiptesin as employees or in a management capacity.
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Information Collection and Use
At Ekiptesin, we collect various types of information for multiple purposes. The collection and processing of your personal data through our Website and Services are based on several legal bases, including your consent, the necessity to enter into or perform a contract with you, our legal obligations, and our legitimate interests in providing and improving our services.
Below are the categories of information we collect:
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For Users of Our Website:
Personal Identification Information
This includes names, email addresses, company names, titles and any other contact or other details you provide when filling out forms on our Website, subscribing to our newsletters, or accessing our Services.
Usage Data
We automatically collect information on how the Website is accessed and used. This Usage Data may include details such as your computer's Internet Protocol (IP) address, browser type, browser version, our Website pages that you visit, the time and date of your visit, the time spent on those pages, and other diagnostic data.
Cookies and Tracking Data
We use cookies and similar tracking technologies to track activity on our Website and hold certain information. Cookies are files with a small amount of data which may include an anonymous unique identifier. You are informed about our use of cookies upon your first visit to our Website, and consenting to their use helps us enhance your user experience.
Specifically, our Website utilizes:
Essential Cookies: Necessary for the Website to function and cannot be switched off in our systems.
Performance Cookies: Allow us to count visits and traffic sources, so we can measure and improve the performance of our site.
Marketing Cookies: Used to track visitors across websites to display ads that are relevant and engaging.
You have the right to accept or reject non-essential cookies and can adjust your preferences through your browser settings.
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For Users of Our Services:
Employee and Candidate Data
In providing services to our clients, we process personal information related to employment candidates and existing employees, such as, but not limited to employment history, educational background, assessment results, and performance data. This information is collected and processed strictly according to our clients' instructions and for the purpose of assisting them in their talent management processes.
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Purposes of Data Collection
Provide and Maintain Our Service: Including monitoring the usage of our Service and Website.
Notify You About Changes to Our Service: Including updates or alterations that may affect your use of the Service or Website.
Targeted Communications: We use your information to send you targeted marketing messages, updates about our products and services, and promotional offers based on your preferences and interactions with us.
Email Newsletters: If you opt-in, we'll send you our newsletter and information about our offerings. You can unsubscribe at any time through the link in each email.
Feedback and Surveys: We may contact you for feedback or invite you to participate in surveys to help us improve our Website and Services.
Analytics: To refine our marketing strategies and product offerings, we analyze user interactions and engagement with our Website and Services.
Customer Support: Offering you assistance and support for any queries or issues you may have.
Monitor the Usage of Our Website and Services: Understanding how our Website and Services are used to tailor improvements and enhancements.
Detect, Prevent, and Address Technical Issues: Ensuring the security and operational integrity of our Website and Services.
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Sharing and Disclosure of Information
Ekiptesin respects your privacy and is committed to protecting your personal information. We share and disclose your information in the following situations:
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With Service Providers
We may share your information with third-party service providers who perform services on our behalf, such as hosting, data analysis, email delivery, customer service, marketing assistance, and security operations. These service providers are bound by confidentiality agreements and are allowed to use your personal information only as necessary to provide these services to us.
We also want to remind you that our Website and Services may contain links to third-party websites or services that are not operated by us. We strongly advise you to review the Privacy Policy of every site you visit. Ekiptesin has no control over and assumes no responsibility for the content, privacy policies, or practices of any third-party sites or services
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For Legal Reasons
Compliance with Laws
We may disclose your information where required by law or subpoena, or if we believe that such action is necessary to comply with the law and the reasonable requests of law enforcement or to protect the security or integrity of our Service.
Legal Claims
We may also share your information to establish or defend against legal claims, to protect the rights, property, or safety of Ekiptesin, our users, or others. This includes providing information to other parties for fraud prevention and reducing credit risk.
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In Case of Business Transfer
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If Ekiptesin is involved in a merger, acquisition, or asset sale, your Personal Information may be transferred as a business asset. In such cases, we will provide notice before your Personal Information is transferred and becomes subject to a different Privacy Policy.
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With Your Consent
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Other than as set out above, we will provide you with notice and the opportunity to choose before we share your personal information with any third party for purposes other than those described in this Privacy Policy.
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Aggregated or Anonymized Data
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We may share aggregated or anonymized information with partners or others for business or research purposes. This information does not identify you directly but may include usage and demographic data.
Data Security
At Ekiptesin, the security of your personal information is paramount. We implement a variety of security measures designed to maintain the safety of your personal data both during transmission and once we receive it. Our security practices include:
Technical and Organizational Measures
Encryption
We use industry-standard encryption technologies when transferring and receiving user data exchanged with our site.
Access Control
Strict access controls are enforced. Only authorized employees who need to know personal information to perform a specific job are granted access to personally identifiable information.
Regular Security Assessments
We regularly review our information collection, storage, and processing practices, including physical security measures, to guard against unauthorized access to systems.
Secure Development Practices
Our development team adheres to best practices in secure software development to prevent vulnerabilities in our Website and Services.
For data that we transfer across international borders, we employ various safeguards to ensure its protection according to international data protection laws. This includes using standard contractual clauses approved by the European Commission or relying on adequacy decisions, ensuring that your data is handled securely and in accordance with this privacy policy, regardless of where it is processed.
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Data Retention
We retain personal information only for as long as necessary to provide the Services you have requested and thereafter for a variety of legitimate legal or business purposes. These might include retention periods mandated by law, contract, or similar obligations applicable to our business operations; for preserving, resolving, defending or enforcing our legal/contractual rights; or needed to maintain adequate and accurate business and financial records.
Incident Response
In the event of a data breach, we are prepared to enact a swift response protocol to assess the impact, notify affected individuals, and take appropriate remedial actions in accordance with applicable laws and regulations.
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Your Role in Protecting Your Data
We also encourage individuals to take steps to protect themselves online, including using strong passwords, changing passwords regularly, and using secure internet connections. You should be cautious about sharing sensitive personal information in public areas of our Website.
It's important to note that while Ekiptesin strives to use commercially acceptable means to protect your personal information, no method of transmission over the Internet, or method of electronic storage, is 100% secure. Thus, while we strive to protect your personal information, we cannot guarantee its absolute security.
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Your Privacy Rights
Ekiptesin recognizes and respects your privacy rights. Depending on your location and subject to applicable law, these rights may include:
Right to Access
You have the right to request access to the personal information Ekiptesin holds about you. This allows you to receive a copy of the personal data we have about you and to check that we are lawfully processing it.
Right to Correction
You have the right to request that Ekiptesin correct any information you believe is inaccurate. You also have the right to request us to complete information you believe is incomplete.
Right to Erasure
In certain circumstances, you have the right to request that Ekiptesin erase your personal data, under specific conditions.
Right to Restrict Processing
You have the right to request that Ekiptesin restrict the processing of your personal data, under specific conditions.
Right to Object to Processing
You have the right to object to Ekiptesin’s processing of your personal data, under specific conditions.
Right to Data Portability
You have the right to request that Ekiptesin transfer the data that we have collected to another organization, or directly to you, under certain conditions.
Right to Withdraw Consent
Where the processing of your personal information is based on your consent, you have the right to withdraw this consent at any time without affecting the lawfulness of processing based on consent before its withdrawal.
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How to Exercise Your Rights
To exercise any of these rights, please contact us using the contact information provided at the end of this policy.
We aim to respond to all legitimate requests within one month. Occasionally it might take us longer if your request is particularly complex or you have made multiple requests, in which case we will notify you and keep you updated.
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International Transfer of Information
Ekiptesin operates globally and may transfer, store, and process your personal information in countries other than your own. Our operations include working with data centers and service providers in different geographical locations. As such, your personal information may be subject to the laws of the jurisdictions in which it is stored or processed, which may offer different levels of protection than your home country.
Compliance with Legal Standards
We take all steps reasonably necessary to ensure that your data is treated securely and in accordance with this privacy policy and no transfer of your personal data will take place to an organization or a country unless there are adequate controls in place including the security of your data and other personal information.
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Safeguarding Measures
Data Transfer Agreements
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We use standard contractual clauses approved by the European Commission or rely on alternative legal frameworks where applicable, to ensure that data transferred outside the EEA is maintained with the same level of security and protection.
Consent
In certain instances, we may seek your explicit consent for the transfer of your personal data outside of your region, especially in cases where the destination country does not have adequacy decisions from the European Commission.
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Your Consent
By using our Website and Services, you consent to the transfer of your information to countries outside of your country of residence, which may have different data protection rules than those of your country.
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Managing Your Preferences and Consent
Ekiptesin is committed to providing you with choices and control over your data. This section outlines the methods available to you for managing your preferences, including how you can adjust your browser settings to control cookies and how you can opt out of certain data practices.
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Cookies and Tracking Technologies
Cookies Settings and Browser Control
You can set your browser to refuse all or some browser cookies, or to alert you when websites set or access cookies. If you disable or refuse cookies, please note that some parts of this Website may become inaccessible or not function properly.
For more detailed information on how to manage and delete cookies, we recommend visiting www.allaboutcookies.org. This website provides step-by-step guidelines for managing cookies in most browsers, helping you maintain your privacy according to your preferences.
Do Not Track Signals
Some web browsers may transmit "Do Not Track" signals to the websites and other online services with which the browser communicates. There is no standard that governs what, if anything, websites should do when they receive these signals. Ekiptesin currently does not take action in response to these signals.
Opting Out of Marketing Communications
You can opt out of receiving marketing emails from us at any time by clicking the "unsubscribe" link at the bottom of our emails. Please note that even if you opt out of receiving marketing communications, we may still send you service-related communications, such as confirmations of any future changes to our terms or policies.
Targeted Advertising
If you wish to opt out of targeted advertising, you can do so through individual ad networks’ opt-out mechanisms or by managing your preferences through your device settings for mobile ad IDs.
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Accessing and Updating Your Information
Ekiptesin provides users with the ability to access, correct, update, or request deletion of their personal information. You can refer to the "Your Privacy Rights'' section of this policy and you can always contact us at info@ekiptesin.com
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Consent Withdrawal
Where you have provided your consent to the processing of your personal data by Ekiptesin for certain services, you have the right to withdraw your consent at any time by contacting us. Withdrawal will not affect the lawfulness of processing before the withdrawal.
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Changes to This Privacy Policy
Ekiptesin reserves the right to update or change our Privacy Policy at any time and without prior notice. As our service evolves and as we adapt to new legal and regulatory requirements, it may become necessary to modify our privacy practices and this policy.
By continuing to use our Website and Services after changes are made to this policy, you are deemed to have accepted those changes. It is your responsibility to check this policy periodically for updates to ensure you are informed about how we are protecting your information.
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Contact Us
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The Website and our Services are managed by Ekiptesin Yapay Zeka Teknolojileri Anonim Åžirketi, located at Üniversiteler Mah., Bilkent Cyberpark, C Blok No:368, 06800 Çankaya/Ankara.
If you have any questions, concerns, or comments about our Privacy Policy, your personal information, or your privacy rights, we welcome you to contact us through info@ekiptesin.com.